R-52, First Floor, Zone-I, MP Nagar, Near Hotel Shree Vatika, Bhopal 97528 12898 / 62325 56611 prospectbpl@gmail.com
DOCUMENTS & AFFIDAVITS

PSARA License Documents for Private Limited Companies in MP

PSARA Legal Team, Prospect Legal Pvt Ltd · Published · Updated · 5 min read
PSARA License Documents for Private Limited Companies in MP

Quick answer: PSARA license documents for a private limited company in MP include, for each director, photo, PAN, Aadhaar, final education marksheet, ITR of last 3 years, PSARA training certificate and retirement document if applicable. The company submits office proof, Gumasta, GST, EPF, ESIC, company PAN, incorporation certificate, MOA and AOA, MoU, photos, uniform cloth sample, logo embroidery and affidavits of all directors.

A private limited company is often the preferred structure for agencies planning to bid for corporate, industrial and institutional security contracts. It also carries the most detailed list of PSARA license documents for a private limited company in Madhya Pradesh. The same broad approach applies to an OPC, with documents of its director. This guide explains each item and the company-law points that commonly cause queries.

Directors' personal documents

#DocumentComment
1PhotoRecent colour photograph of each director
2PANName should match MCA records
3AadhaarCurrent address preferred
4Marksheet of final educationHighest qualification
5ITR of last 3 yearsPersonal returns of each director
6Training Certificate under PSARAFrom MP PSARA registered institute
7Govt job retirement documentIf applicable

Company documents

  1. Office Rent Agreement/NOC/Ownership document
  2. Shop & Establishment Certificate (Gumasta)
  3. GST
  4. Labour License (if available)
  5. EPF
  6. ESIC
  7. PAN of company
  8. Certificate of Incorporation
  9. MOA & AOA
  10. MoU (with MP PSARA registered training institute)
  11. PSARA License of other state (if available)
  12. Demo ID card of employee
  13. Office inner and outer photographs
  14. Guard 4-side photo in full uniform
  15. Cloth sample of uniform (pant and shirt)
  16. Logo embroidery on cloth
  17. Affidavit of all directors
  18. ESIC sub-code of MP office (if other-state company)

Company-specific checks

MOA object clause

The memorandum of association should clearly include providing private security services among the company's objects. If the company was formed for a different business, an alteration of the object clause may be needed before applying. Company records and filings are handled through the MCA portal.

Company name

The name must not duplicate an existing agency on the PSARA portal and must avoid the words not permitted since 2022: DETECTIVE, INVESTIGATION, SURVEILLANCE, INTELLIGENCE, INTERROGATION, FACILITY, LABOUR SUPPLIER. A company already incorporated with such a word will usually need a name change before applying, which takes time under company law. Check this first.

Registered office versus MP office

If the registered office is outside Madhya Pradesh, you still need an office in MP with rent agreement or ownership proof, Gumasta and an ESIC sub-code for the MP office. Make sure GST shows the MP place of business.

Directors on record

The directors named in the PSARA application should be the directors currently on record with the MCA. Every one of them provides personal documents, training certificate and an affidavit, and every one of them goes through police verification.

Logo embroidery and uniform

The company list includes logo embroidery on cloth in addition to the uniform cloth sample. This shows that the uniform carries the company's identity in a permanent form. Get the embroidery done by your uniform supplier with the exact logo used on ID cards and the office banner, so the guard 4-side photograph, ID card, banner and cloth samples all match.

Proprietorship, firm or company: how the lists differ

ItemProprietorshipPartnership/LLPPrivate Limited
Final education marksheetNot listedAll partnersAll directors
Constitution documentNoneDeed / LLP agreementIncorporation certificate, MOA and AOA
Uniform cloth sampleNot listedYesYes
Logo embroidery on clothNot listedNot listedYes
AffidavitsForm 3 and Form 7As per formatAll directors

Planning the directors' paperwork

The biggest practical challenge for companies is coordinating several directors. Each must complete PSARA training, execute an affidavit, share three years of ITRs and be available for police verification. Directors abroad or travelling frequently slow the process. If a director is unlikely to be available, consider the board composition before filing rather than after.

Avoid appointing or removing directors while the PSARA application is in process. Board changes mid-application usually lead to fresh documentation, affidavits and verification.

Statutory registrations for a company

A security company becomes an employer the moment guards are deployed, so EPF and ESIC registrations in the company's name are part of the list. Obtain them using the company's PAN and the MP office address. If the company operates in several states, ensure the MP office is properly reflected, including the ESIC sub-code where the company belongs to another state. Our ESIC registration service can help with this. A labour license is listed as "if available", so include it if the company already holds one.

Keep the certificate of incorporation, MOA and AOA as the latest versions on record. If the MOA has been altered to add security services, upload the altered version and keep the related filing proof in your office file in case it is asked for.

A preparation sequence for companies

  1. Confirm the company name is acceptable and the object clause covers security services.
  2. Confirm the current directors on MCA records and their willingness to be verified.
  3. Secure the MP office; obtain Gumasta, GST, EPF and ESIC with matching details.
  4. Enrol all directors for training and sign the MoU.
  5. Prepare uniform, embroidery, ID card, banner and photographs.
  6. Execute affidavits of all directors last, once facts are final.

Fees, timeline and next steps

Government fees in MP are ₹5,000 for one district, ₹10,000 for up to five districts and ₹25,000 for the entire state. Processing in practice commonly takes about 60 to 90 days. If you are yet to incorporate, our company registration service can set up the company with the right name and objects. For the full list in printable form see PSARA documents for private limited company, and for end-to-end filing see our MP PSARA license registration service. Directors' requirements are also compared in our post on director and partner document requirements.

Frequently Asked Questions

Does every director need PSARA training for a private limited company?

Yes. The MP list for private limited companies includes a training certificate under PSARA among each director's personal documents. Every director should complete training at an MP PSARA registered institute before the application is filed, or the file is likely to receive a query.

Our company name includes the word Facility. Can we still apply?

Since 2022, words such as FACILITY, DETECTIVE, INVESTIGATION, SURVEILLANCE, INTELLIGENCE, INTERROGATION and LABOUR SUPPLIER are not allowed in the agency name in MP. A company with such a word will generally need to change its name before applying, which should be planned early.

Can a company registered in another state apply for an MP PSARA license?

Yes, but it must have an office in Madhya Pradesh with rent agreement or ownership proof and the related registrations. The list also asks for an ESIC sub-code of the MP office for other-state companies. Any PSARA license from another state can be included if available.

What is logo embroidery on cloth in the PSARA list?

It is a sample showing the company logo embroidered on uniform fabric. It demonstrates that guard uniforms carry the company's identity. The logo should match the one on ID cards, the office banner and the guard 4-side photograph submitted with the application.

PSARA Legal Team, Prospect Legal Pvt Ltd

Our team at Prospect Legal Pvt Ltd, Bhopal works on MP PSARA license registrations, renewals and corporate compliance for private security agencies across Madhya Pradesh. Every article is prepared and reviewed by our legal and compliance professionals.

Related Articles