Quick answer: PSARA documents for a proprietorship firm in MP include the proprietor's photo, PAN, Aadhaar, 3 years' ITR and PSARA training certificate, plus firm documents such as MP office proof, Gumasta, GST, EPF, ESIC, MoU with a registered institute, guard ID card and 4-side uniform photo, office photos, Form 3 and Form 7 affidavits and supervisor Aadhaar.
A proprietorship is the simplest structure for a security agency, but the PSARA documents for a proprietorship firm are still detailed. Because the proprietor and the business are legally the same person, police verification focuses on the proprietor and the MP office. The lists below are the ones we use for MP PSARA filings. For the overall picture across structures, see the documents required for MP PSARA registration hub.
Personal documents of the proprietor
These documents identify the proprietor and support police verification and the eligibility check.
| No. | Document | Notes / why required |
|---|---|---|
| 01 | Photo | Recent passport-size colour photo, plain background; the same photo should be used across the application. |
| 02 | PAN Card | Name and date of birth must match Aadhaar and ITR exactly. |
| 03 | Aadhaar Card | Used for identity and address; police verification is done on this address, so keep it current. |
| 04 | ITR of last 3 years | Shows financial standing; upload acknowledgements in the proprietor's own name. |
| 05 | Training Certificate from MP PSARA registered Institute | Mandatory for the proprietor; take it from an institute registered with MP PSARA. |
| 06 | Govt Job Retirement Document (if retired from Army/Govt job/PSU) | Only if applicable; discharge book, PPO or retirement order helps establish background. |
Documents of the proprietorship firm
These documents show that the business is registered, has an MP office and is ready to deploy trained guards.
| No. | Document | Notes / why required |
|---|---|---|
| 01 | Rent Agreement/Ownership doc of MP office | Office must be in Madhya Pradesh; agreement should be current and show the full office address. |
| 02 | Shop Act License (Gumasta) | Address and business name must match the PSARA application. |
| 03 | GST Registration Certificate | Principal place of business should be the same MP office. |
| 04 | EPF Registration Certificate | Shows the agency is set up to provide PF to guards. |
| 05 | ESIC Registration Certificate | Required for guard welfare compliance; keep the code active. |
| 06 | MOU from MP PSARA registered Institute | MoU for training of guards; institute must be registered with MP PSARA. |
| 07 | PSARA License of other State (if available) | Only if you already hold a license in another state. |
| 08 | Employee (Guard) ID Card | Sample ID card with agency name, logo, guard photo and details. |
| 09 | Guard 4-side photo wearing full uniform with company logo and ID card | Front, back, left and right views; logo and ID card should be clearly visible. |
| 10 | Office outer photo with banner | Banner with the agency name exactly as applied must be readable. |
| 11 | Office inner photo | Shows a working office with furniture and basic setup. |
| 12 | Form 3 Affidavit | Prescribed affidavit format; we draft it as per MP PSARA guideline for notarisation. |
| 13 | Form 7 Affidavit | Second prescribed affidavit; wording and stamp/notary details must be correct. |
| 14 | Supervisor Aadhaar Card | Aadhaar of the supervisor who will oversee guards. |
| 15 | ESIC sub-code of MP office (if other-state company) | Needed when the agency is registered outside MP and opens an MP branch. |
Photo tips: guard 4-side photo and office banner
Photographs are the most common reason for queries on the portal, so treat them as documents, not formalities.
- Guard 4-side photo: take four separate photos of one guard - front, back, left side and right side - in complete uniform. The company logo on the shirt and the ID card should be clearly visible in the front view.
- Office outer photo: the banner or signboard must show the agency name exactly as written in the application. A banner with a short form or old name usually invites a query.
- Office inner photo: show a working office - table, chairs, a computer or file rack. An empty room does not help the application.
- Use good daylight, avoid heavy filters and keep files within the upload size limits of the official PSARA portal.
Form 3 and Form 7 affidavits
For a proprietorship, two affidavits are listed: Form 3 and Form 7. These are formal declarations by the proprietor in the prescribed format, typically on stamp paper and notarised. The wording matters - an affidavit drafted loosely or missing required statements is a frequent reason for a query. We draft both as per the MP PSARA guideline, with your details filled in, so you only need to sign and notarise them.
Arrange the supervisor before filing. The supervisor Aadhaar is part of this list, and the supervisor should be someone who will actually oversee guard deployment.
Common errors to avoid
- Taking the training certificate from an institute not registered with MP PSARA.
- Shop Act, GST and banner showing slightly different firm names (for example, with and without the word 'Services').
- Rent agreement expired or showing an address different from GST.
- Guard photo taken without ID card or logo visible, or only a front view instead of four sides.
- Using an agency name that already exists on the portal or contains a restricted word such as DETECTIVE or FACILITY.
- Uploading old ITRs instead of the last three years.
What we prepare for you
We check the proprietor's papers for consistency, draft the Form 3 and Form 7 affidavits, prepare the sample guard ID card format, guide you on the 4-side photo and banner, and arrange the MoU with an MP PSARA registered institute. If GST, Gumasta, EPF or ESIC are pending, we handle them as add-ons, including Shop Act (Gumasta) registration. We then file on the portal, reply to queries and follow up through police verification.
To start, see our MP PSARA license registration service or contact us with the papers you already have.
Frequently Asked Questions
Is GST compulsory for a proprietorship applying for a PSARA license in MP?
The proprietorship list includes the GST Registration Certificate, so it should be obtained before filing. Security services are generally taxable, and the authority looks for a registered business at the MP office. Make sure the GST principal place of business matches the office shown in the rent agreement and banner to avoid a query.
Who can be the supervisor for a proprietorship security agency?
The supervisor is the person who oversees guards on duty. The list asks for the supervisor's Aadhaar, so choose a real employee who will perform this role. Experience in security work, or an ex-servicemen background, is helpful. Avoid naming a relative or friend who will not actually supervise, as this can create problems later.
Can a retired Army person apply as a proprietor?
Yes, retired defence or government personnel commonly start security agencies. In that case, add the Govt Job Retirement Document, such as a discharge certificate or pension order, to the proprietor's papers. The other documents, including the PSARA training certificate and three years' ITR, are still required as per the list.
Do I need to notarise the Form 3 and Form 7 affidavits?
These are affidavits, so they are normally executed on stamp paper and attested by a notary. The exact stamp value and format should follow the current MP PSARA practice. We draft both affidavits with the correct wording and tell you the execution requirements, so you can sign them once and upload clear scans.