Quick answer: PSARA documents for a partnership firm in MP include each partner's photo, PAN, Aadhaar, final education marksheet, 3 years' ITR and PSARA training certificate, plus the firm's MP office proof, Gumasta, GST, EPF, ESIC, firm PAN, partnership deed, MoU with a registered institute, demo ID card, office and guard photos and a uniform cloth sample.
In a partnership, every partner is answerable for the agency, so the PSARA documents for a partnership firm cover each partner individually as well as the firm. Police verification is done for all partners and the office. Below are the exact lists we follow for MP filings. For other structures, see the documents required for MP PSARA registration overview.
Personal documents of all partners
Collect the following for each partner. Missing papers for even one partner will hold up the file.
| No. | Document | Notes / why required |
|---|---|---|
| 01 | Photo | Recent colour photo of every partner; avoid selfies or cropped images. |
| 02 | PAN | PAN of each partner; spelling must match Aadhaar and the deed. |
| 03 | Aadhaar | Aadhaar of each partner; police verification is linked to this address. |
| 04 | Marksheet of final education | Highest qualification marksheet of each partner. |
| 05 | ITR of last 3 years | ITR acknowledgements of each partner for the last three years. |
| 06 | Training Certificate under PSARA (all partners) | Every partner needs it, not just one; plan training early. |
Documents of the partnership firm
The firm-level list is shared with LLPs; item 08 applies only to LLPs and is not needed for a partnership firm.
| No. | Document | Notes / why required |
|---|---|---|
| 01 | Office Rent Agreement/NOC/Ownership document | MP office proof; NOC from owner is useful when the premises is in a family member's name. |
| 02 | Shop & Establishment Certificate (Gumasta) | Firm name and address must match the application. |
| 03 | GST Registration Certificate | Firm-level GST with the MP office as place of business. |
| 04 | Labour License of firm (if available) | Only if already obtained; not a blocker for applying. |
| 05 | EPF Registration Certificate | Establishment-level PF code of the firm. |
| 06 | ESIC Registration Certificate | Establishment-level ESIC code of the firm. |
| 07 | PAN Card of firm | PAN in the firm's own name. |
| 08 | Incorporation Certificate (if LLP) | Applies to LLPs only; issued by the Registrar under MCA. |
| 09 | Partnership Deed (LLP Agreement for LLP) | Business object should cover private security services. |
| 10 | MoU (with training institute) | MoU with an MP PSARA registered training institute. |
| 11 | PSARA License of other state (if available) | Only if the firm already holds a license elsewhere. |
| 12 | Demo ID card of employee | Sample guard ID card with firm name and logo. |
| 13 | Office inner & outer photographs | Outer photo should show the signboard/banner clearly. |
| 14 | Guard 4-side photo wearing full uniform | Front, back and both sides of a guard in complete uniform. |
| 15 | Cloth sample of guard uniform (pant & shirt) | Physical fabric sample of the uniform shirt and pant. |
| 16 | ESIC sub-code of MP office (if other-state company) | Only for firms registered outside MP. |
Photo tips: guard 4-side photo and office banner
Photographs are the most common reason for queries on the portal, so treat them as documents, not formalities.
- Guard 4-side photo: take four separate photos of one guard - front, back, left side and right side - in complete uniform. The company logo on the shirt and the ID card should be clearly visible in the front view.
- Office outer photo: the banner or signboard must show the agency name exactly as written in the application. A banner with a short form or old name usually invites a query.
- Office inner photo: show a working office - table, chairs, a computer or file rack. An empty room does not help the application.
- Use good daylight, avoid heavy filters and keep files within the upload size limits of the official PSARA portal.
Affidavits and declarations
The firm list does not separately name Form 3 or Form 7, but the portal application and police verification involve declarations from the partners about their antecedents and eligibility. Partners convicted of offences relating to the security business or involving moral turpitude, or dismissed from government service for misconduct, are generally not eligible under the Private Security Agencies (Regulation) Act, 2005 on India Code. We prepare the declarations required at the time of filing in the current format.
Common errors to avoid
- One partner skipping the PSARA training, assuming one certificate covers the firm.
- Partnership deed not covering security services, or unstamped/unsigned.
- Firm name on deed, GST and banner not matching exactly.
- Partner ITRs in a different name spelling from PAN.
- Uniform cloth sample colour not matching the guard photo.
- Firm registered outside MP but no ESIC sub-code for the MP office.
What we prepare for you
We review every partner's documents, check or redraft the partnership deed, prepare the demo ID card format, guide the guard 4-side photo and office banner, and arrange the MoU with a registered training institute and the PSARA training certificate for all partners. Pending registrations such as GST registration, EPF and ESIC are handled as add-ons. We then file, respond to queries and follow up through police verification.
Start with our MP PSARA license registration service to get your partnership file reviewed.
Frequently Asked Questions
Do all partners need to undergo police verification for PSARA?
Yes. In MP, the Controller of PSARA issues a letter for police verification of all partners along with the office. Each partner's Aadhaar address is relevant, so every partner should keep address proof current and be reachable during verification. One partner's adverse report can hold up the entire application.
What should the partnership deed say for a PSARA application?
The deed should clearly include private security services in the business objects, name all partners and state the firm's MP office address. It should be properly stamped and, ideally, registered. A deed that only mentions general trading or manpower supply may draw a query, so update it before filing if needed.
Is a labour license mandatory for a partnership firm's PSARA application?
The list mentions the labour license of the firm only 'if available', so it is not a precondition for applying. Depending on how and where guards are deployed, a labour license may be needed separately under labour laws. We can advise on this once your deployment plans are clear.
Why is a cloth sample of the uniform required?
The authority wants to see the actual uniform fabric your guards will wear, to check it is distinct and appropriate. Keep a small sample of the shirt and pant cloth ready, matching the colour in your guard 4-side photo. Uniforms that closely imitate police or armed forces dress should be avoided.