Quick answer: PSARA documents for a society in MP include the chairman's photo, PAN, Aadhaar, 3 years' ITR and PSARA training certificate, plus the same organisation documents as a proprietorship - MP office proof, Gumasta, GST, EPF, ESIC, MoU, guard and office photos, Form 3 and Form 7 affidavits and supervisor Aadhaar - with society PAN, by-laws and list of members.
Some security services are run through registered societies, such as ex-servicemen welfare bodies. The PSARA documents for a society follow the proprietorship firm list, with the chairman's personal documents and three society-specific items added. For other structures, see the documents required for MP PSARA registration hub.
Personal documents of the chairman
These documents identify the chairman and support police verification.
| No. | Document | Notes / why required |
|---|---|---|
| 01 | Photo | Recent colour photo of the chairman. |
| 02 | PAN | Chairman's PAN; must match Aadhaar. |
| 03 | Aadhaar | Chairman's Aadhaar for identity and police verification. |
| 04 | ITR of last 3 years | Chairman's ITR acknowledgements for three years. |
| 05 | Training Certificate from MP PSARA registered Institute | Required for the chairman before filing. |
| 06 | Govt Job Retirement Document (if applicable) | Only if the chairman retired from Army/Govt/PSU. |
Documents of the society
Items 01-15 are the same as the proprietorship firm list; items 16-18 are specific to societies.
| No. | Document | Notes / why required |
|---|---|---|
| 01 | Rent Agreement/Ownership doc of MP office | Office must be in Madhya Pradesh; agreement should be current and show the full office address. |
| 02 | Shop Act License (Gumasta) | Address and business name must match the PSARA application. |
| 03 | GST Registration Certificate | Principal place of business should be the same MP office. |
| 04 | EPF Registration Certificate | Shows the agency is set up to provide PF to guards. |
| 05 | ESIC Registration Certificate | Required for guard welfare compliance; keep the code active. |
| 06 | MOU from MP PSARA registered Institute | MoU for training of guards; institute must be registered with MP PSARA. |
| 07 | PSARA License of other State (if available) | Only if you already hold a license in another state. |
| 08 | Employee (Guard) ID Card | Sample ID card with agency name, logo, guard photo and details. |
| 09 | Guard 4-side photo wearing full uniform with company logo and ID card | Front, back, left and right views; logo and ID card should be clearly visible. |
| 10 | Office outer photo with banner | Banner with the agency name exactly as applied must be readable. |
| 11 | Office inner photo | Shows a working office with furniture and basic setup. |
| 12 | Form 3 Affidavit | Prescribed affidavit format; we draft it as per MP PSARA guideline for notarisation. |
| 13 | Form 7 Affidavit | Second prescribed affidavit; wording and stamp/notary details must be correct. |
| 14 | Supervisor Aadhaar Card | Aadhaar of the supervisor who will oversee guards. |
| 15 | ESIC sub-code of MP office (if other-state company) | Needed when the agency is registered outside MP and opens an MP branch. |
| 16 | Society PAN Card | PAN in the society's registered name. |
| 17 | Society By-laws | Objects should allow security services activity. |
| 18 | Society List of Members | Current list of members/office bearers, signed. |
Photo tips: guard 4-side photo and office banner
Photographs are the most common reason for queries on the portal, so treat them as documents, not formalities.
- Guard 4-side photo: take four separate photos of one guard - front, back, left side and right side - in complete uniform. The company logo on the shirt and the ID card should be clearly visible in the front view.
- Office outer photo: the banner or signboard must show the agency name exactly as written in the application. A banner with a short form or old name usually invites a query.
- Office inner photo: show a working office - table, chairs, a computer or file rack. An empty room does not help the application.
- Use good daylight, avoid heavy filters and keep files within the upload size limits of the official PSARA portal.
Form 3 and Form 7 affidavits
Because the society list follows the proprietorship list, Form 3 and Form 7 affidavits apply. They are executed by the chairman, or as authorised by the society, in the prescribed format, normally on stamp paper and notarised. It helps to have a society resolution authorising the chairman to apply and sign on its behalf. We draft both affidavits as per the MP PSARA guideline.
Common errors to avoid
- By-laws that do not allow the society to carry on security services.
- List of members outdated, unsigned or not matching the registrar's records.
- Society PAN in a name slightly different from the registration certificate.
- Chairman's training certificate from an institute not registered with MP PSARA.
- No authority resolution for the chairman to sign affidavits and the application.
- Office banner showing a short form of the society's name.
What we prepare for you
We review the by-laws and member list, prepare the authority resolution if needed, draft Form 3 and Form 7 affidavits, prepare the demo ID card, guide the guard 4-side photo and banner, and arrange the MoU with a registered training institute. Pending registrations such as EPF registration, ESIC or GST are handled as add-ons. We then file, reply to queries and follow up.
See our MP PSARA license registration service to begin.
Frequently Asked Questions
Can a registered society get an MP PSARA license?
Yes, a society is among the entities that can apply. It needs an office in Madhya Pradesh, the chairman's personal documents including the PSARA training certificate, the organisation documents from the proprietorship list, and its PAN, by-laws and list of members. Its objects should permit providing security services.
Who signs the affidavits for a society's PSARA application?
Normally the chairman, or the office bearer authorised by the society, signs the Form 3 and Form 7 affidavits. A resolution of the governing body authorising that person is advisable. The signatory's name should match the chairman documents uploaded and the society's records.
Does the society need GST, EPF and ESIC registrations?
Yes. Since the society follows the proprietorship firm list, the GST Registration Certificate, EPF Registration Certificate and ESIC Registration Certificate are part of the documents. All of them should show the society's registered name and its MP office address, consistent with the Shop Act registration.
What if the society's by-laws do not mention security services?
The authority may raise a query if the by-laws do not allow the activity. Amending the by-laws through the society's procedure and getting the amendment recorded with the registrar before applying is the safer route. We can guide you on the amendment and then prepare the PSARA file.