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How to Prepare an Affidavit for PSARA License in Madhya Pradesh

PSARA Legal Team, Prospect Legal Pvt Ltd · Published · Updated · 5 min read
How to Prepare an Affidavit for PSARA License in Madhya Pradesh

Quick answer: To prepare an affidavit for a PSARA license in Madhya Pradesh, use the current required format, fill in facts that exactly match PAN, Aadhaar and entity records, print it on appropriate stamp paper as applicable, sign every page, get it attested by a notary, and upload a clear full-colour scan with the application.

Knowing which affidavit you need is half the job; knowing how to prepare an affidavit for a PSARA license correctly is the other half. This guide focuses on the execution: how to move from a blank format to a properly sworn, uploaded document that does not trigger a query. For the question of which affidavits apply to your entity, read our companion post on the affidavit required for MP PSARA license registration.

Step 1: Get the correct, current format

The MP document lists refer to specific affidavits, such as Form 3 and Form 7 for proprietorships and an affidavit of all directors for companies. Formats can change, so obtain the format currently used for MP PSARA applications. Check the official PSARA portal or get it from someone who files MP PSARA applications regularly. Avoid formats downloaded from random websites or copied from another state's application.

Step 2: Build a fact sheet before typing

Before filling the format, prepare a one-page fact sheet with:

  • Full name of the deponent exactly as on PAN and Aadhaar.
  • Father's or spouse's name, age and residential address as on Aadhaar.
  • Role in the agency: proprietor, partner, director or chairman.
  • Exact legal name of the entity, as on GST and incorporation or registration documents.
  • Office address in Madhya Pradesh, exactly as on the rent agreement and Gumasta.

This sheet is the single source of truth for every affidavit and declaration in the file.

Step 3: Fill the format carefully

Type the affidavit; avoid handwriting except for signatures. Fill every blank. If a clause does not apply, follow the format's own instructions for such clauses rather than deleting text on your own. Do not add extra statements that the format does not require, as they can raise new questions.

Step 4: Read for eligibility honestly

Affidavits usually include statements related to eligibility under the Private Security Agencies (Regulation) Act, 2005. Read each statement and be sure it is true for you. If there is any doubt, for example about a past case or a past government employment issue, seek advice before signing. The eligibility provisions are in Section 6 of the Act, available on India Code.

Step 5: Print on appropriate stamp paper

Affidavits are generally executed on non-judicial stamp paper or with e-stamp as applicable under the stamp law in Madhya Pradesh. The stamp value and method should be confirmed at the time of execution. Ensure the stamp paper or e-stamp is in the name of the deponent and shows the purpose clearly.

Step 6: Sign and get notarised

  1. The deponent signs personally on every page where signature is required, using the same signature style as on PAN or bank records.
  2. The deponent appears before a notary or other competent authority with original identity proof.
  3. The notary attests the affidavit with seal, signature, registration details and date.

Never sign on behalf of a partner or director, even with their consent. Each deponent signs their own affidavit.

Step 7: Scan and upload

  • Scan all pages in colour at a readable resolution.
  • Combine pages into one file in the correct order, if the portal expects a single file.
  • Check that the stamp, signatures and notary seal are visible on screen.
  • Keep the original in a safe file at the office; it may be needed later.

Preparation timeline at a glance

TaskWhoWhen
Obtain current formatApplicant or consultantAfter documents are collected
Prepare fact sheetApplicantSame day
Draft and reviewConsultant / applicant1 to 2 days
Stamp paper and printingApplicantBefore notary visit
Signing and notarisationEach deponentClose to the filing date
Scan and uploadApplicant or consultantBefore submission

Prepare affidavits after all other documents are final. If the office address or entity name changes after you execute the affidavit, you will usually need to execute it again.

Errors that send affidavits back

  • Deponent's name differs from PAN or Aadhaar.
  • Entity name written informally, for example without "Private Limited".
  • Office address abbreviated differently from the rent agreement.
  • Missing signature on one page.
  • Notary seal faint or cut off in the scan.
  • Old format with a different form number.

Multiple deponents: managing the logistics

In a partnership firm or company, the hardest part is often logistics rather than drafting. If directors live in different cities, each must sign and get attestation, and the originals must reach the person filing the application. Plan this early: send each person a final draft for review, agree on a date for execution and arrange courier of the originals. Delays in collecting one director's affidavit can hold up the whole application. The director and partner document requirements article covers the other personal documents each person needs.

Keeping the originals safe

After upload, keep the original notarised affidavits in a dedicated folder at the office along with other originals. The authority may ask to see them, and they will be a useful reference at renewal time, when fresh affidavits reflecting current facts are usually required. Label the folder with the date of execution and the names of the deponents.

How we help

As part of our MP PSARA license registration service, we prepare all documents, formats and affidavits needed for approval, review the executed copies before upload, and reply to any query that arises. For the complete document set, see documents required for MP PSARA registration.

Frequently Asked Questions

What stamp paper value is needed for a PSARA affidavit in MP?

Affidavits are generally executed on non-judicial stamp paper or e-stamp as applicable under the stamp law in Madhya Pradesh. The required value should be confirmed at the time of execution, as stamp duty schedules can change. Ensure the stamp is in the deponent's own name.

Can one director sign the affidavit for all directors?

No. Each person whose statement is being made should sign personally. For a private limited company, the MP list asks for an affidavit of all directors, so every director should execute and sign as required by the format. Signing on behalf of others is not appropriate.

How recent should the affidavit be when I upload it?

Use an affidavit executed close to the date of filing. An old affidavit prepared for another purpose, or before key details such as the office address were finalised, can raise queries. If facts change after execution, prepare and execute a fresh affidavit.

Can I type the affidavit in Hindi?

Use the language and format currently required for the MP PSARA application. If the format allows Hindi, the content must still match your documents exactly. Whatever the language, consistency of names, addresses and entity details with your other documents is what matters most.

PSARA Legal Team, Prospect Legal Pvt Ltd

Our team at Prospect Legal Pvt Ltd, Bhopal works on MP PSARA license registrations, renewals and corporate compliance for private security agencies across Madhya Pradesh. Every article is prepared and reviewed by our legal and compliance professionals.

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